Email Response templates for wedding planners

Are you stuck trying to find the words to reply to your client? Do You spend hours upon hours trying to compile emails and don’t know where to start? I know, it sucks being your own customer service rep but your clients matter to you and you want to make their experience working with you a pleasant one.

Here are 25 email responses that I personally use in my business that have allowed me to save time and give my clients a great experience. These emails are intended to be used as a guideline, you can modify it to reflect your business personality. It's simple to download, copy, paste, and tweak.

What’s included:

Instant access to the 14 page digital download

25 email templates to personalize

  • New Client Inquiry
  • Follow-up
  • Final Follow-up
  • Confirm Consultation
  • Book Client
  • Client Not Booked
  • Event Date Unavailable
  • Below Budget Minimum
  • Proposal Sent
  • Contract and Invoice Sent
  • Invoice Sent
  • Late Payment
  • Payment Received
  • Client thank you
  • Vendor thank you
  • Request for photos
  • Request for testimonial

Formatted in an .PDF file easy to copy and paste

After purchase you will receive your digital download no physical product will be shipped.

Returns & Exchanges

I cannot offer refunds or exchanges on digital downloads. Once you’ve received  the files, the sale is final. But I can and will do everything possible to make sure you are happy with your order. If you have any , I will work with you until your issue is resolved. Should you have any issues or questions about your download please send an email to

Affiliate disclosure

These documents may include affiliate links to products. I may receive a commission from purchases made through these links.


All forms are created for professional wedding planning and are for personal use only. They are forbidden to be shared or resold without written permission. You accept the terms and conditions by purchasing this file.


The contents of this document in no way constitutes legal advice. Always consult with an attorney to be sure you are in full compliance with the law on any legal matter, including licensing, business entity registration and administration.